Statutes & contribution regulations

Statutes of the Federal Association for AI Transformation e.V.

These Articles of Association were issued on August 25, 2025.

§1 Name, registered office, registration and financial year

  1. The association bears the name "Bundesverband für KI-Transformation e.V."
  2. The association is to be entered in the register of associations and will bear the addition "e.V." after registration.
  3. The association is based in Coburg.
  4. The financial year is the calendar year.

§2 Purpose of the association

  1. The Bundesverband für KI-Transformation e.V. (Federal Association for AI Transformation) sees itself as a nationwide interest group in the field of artificial intelligence (AI). The aim of the association is to sustainably improve the framework conditions for the use, development and social integration of AI technologies in Germany and to shape the AI transformation.
  2. The tasks of the Federal Association include in particular
    • Networking of SMEs with experts from research and practice to identify AI potential, realize concrete use cases and promote the exchange of best practices
    • Establishment and maintenance of a nationwide network of relevant players in the field of artificial intelligence
    • Representation of interests vis-à-vis political decision-makers, authorities and associations
    • Development of position papers, recommendations and statements on the regulation and promotion of AI
    • Organization of events, specialist conferences, working groups and workshops for professional exchange and the further development of AI topics
    • Promoting the transfer of knowledge between research, industry and educational institutions
    • Public relations work to raise awareness of the opportunities, risks and ethical issues associated with AI
    • Conducting scientific analyses in the field of AI and technology
    • Development of software, aids and analysis tools to support data-based decision-making processes
    • Organization of venture clienting
    • Cooperation with national and international organizations, companies and educational institutions to promote artificial intelligence
  • 3 Tax concessions

The association pursues exclusively and directly charitable purposes within the meaning of the section "Tax-privileged purposes" of the German Tax Code. The association is selflessly active; it does not primarily pursue its own economic purposes.

The Association's funds may only be used for the purposes set out in the Articles of Association. 

Members do not receive any benefits from the association's funds in their capacity as members. They have no claims to the association's assets when they leave. No person may benefit from expenses that are alien to the purposes of the association or from disproportionately high remuneration.

 

  • 4 Membership
  1. Any natural or legal person who supports the objectives of the association can become a member of the association.
  2. The association has the following types of membership:
    • Ordinary members (hereinafter referred to as "ordinary members"): Members who actively participate in the life of the association and actively promote the objectives of the association. 
    • Supporting members (hereinafter referred to as "supporting members"): Natural or legal persons who support the association financially. 
    • Honorary membersPersons who have rendered outstanding services to the association. 
    • Founding members(hereinafter referred to as "founding members") are ordinary members.
    • Members (hereinafter referred to as "Members"): All member types.
  3. Membership begins as a supporting member. The application must be submitted to the Executive Board, which decides on admission. After a waiting period of 12 months, the sponsoring membership can be converted into an ordinary membership. The prerequisite for this is that at least three ordinary members propose the sponsoring member for admission as an ordinary member and the Executive Board approves the conversion. § Section 4 no. 4 remains unaffected by this.
  4. Honorary membership can be awarded by the Board of Directors.
  5. Membership ends with resignation or expulsion. 
    • Resignation can only take place at the end of the contribution period with a notice period of three months. Notice of termination must be given to the Executive Board in text form (also possible by email).
    • A member can be expelled by resolution of the Executive Board if he or she has seriously violated the objectives and interests of the association, in particular if he or she fails to meet his or her membership fee obligations. The member may appeal against the decision to the General Meeting. This shall make the final decision. The member must be invited to this meeting and heard.

§5 Contributions

  1. Ordinary and supporting members pay contributions in accordance with the contribution regulations.
  2. Honorary members are exempt from the obligation to pay contributions.

§6 Organs of the association

The bodies of the association are

  1. The Executive Board
  2. The General Meeting
  3. The Advisory Board ("Vice Presidents")
  4. The regional AI clusters
  5. The auditors

§7 Management Board

  1. The association has a Board of Directors within the meaning of § 26 BGB.
  2. The Management Board consists of the Chairman of the Management Board. 
  3. The Chairman of the Board of Directors represents the association alone in and out of court. He has sole power of representation.
  4. In addition to the Executive Board, there is an extended Executive Board. The extended Executive Board includes: the Deputy Chairman and the Treasurer. The extended Executive Board supports the Chairman of the Executive Board in the management of the Association's business. It has no power of representation within the meaning of § 26 BGB. The extended Board of Directors is appointed by the Board of Directors. The tasks, rights and duties of the extended Executive Board are determined by the rules of procedure (§ 7 No. 9).
  5. The members of the Board of Directors work on a voluntary basis.
  6. The appointment and dismissal of the Executive Board is decided by the General Meeting.
  7. The term of office is six years. Re-election is permitted. The Board of Directors remains in office until new elections are held.
  8. If a member of the Board of Directors leaves office prematurely, a General Meeting must be convened immediately to elect a new member.
  9. The Board of Directors shall adopt its own rules of procedure. 
  10. The Board of Directors may appoint a full-time managing director. An employment contract must be concluded with the full-time managing director. The remuneration must be appropriate. The appointment of a member of the Board of Directors as a full-time managing director is permissible. In this respect, the employment contract must stipulate what counts as honorary and full-time work. 
  11. The Board of Directors may decide that the initial investments of the founding members are to be repaid until the association can operate financially independently.
  12. The General Meeting can change the number of Board members and their responsibilities by amending the Articles of Association.

§8 General Meeting

  1. The supreme body is the General Meeting. 
  2. All members are invited to the ordinary General Meeting (hybrid, online or in person) by the Chairman of the Board of Directors in writing (also possible by email) at least four weeks in advance, stating the provisional agenda. It meets regularly once a year.
  3. An extraordinary general meeting (hybrid, online or in person) must be convened if this is in the interests of the association or if at least 25% of the ordinary members request this in writing, stating the purpose and reasons. The invitation to the extraordinary general meeting is issued in writing (also possible by email) by the Executive Board with a notice period of four weeks, stating the provisional agenda. 
  4. Ordinary members have the right to vote at the General Meeting, while supporting and honorary members have no voting rights.
  5. The General Meeting decides in particular on
    1. approving the annual financial statements and the annual report
    2. the discharge of the Executive Board
    3. the election and dismissal of members of the Executive Board
    4. determining the membership fees within the framework of the membership fee regulations
    5. the adoption of assembly regulations
    6. the appointment and dismissal of two auditors
    7. Resolution on the assumption of new tasks or the withdrawal from tasks on the part of the association
    8. the purchase, sale and encumbrance of real estate
    9. the participation in companies
    10. taking out loans from EUR 50,000
    11. Resolution on amendments to the Articles of Association
    12. Resolution on the dissolution of the association
  6. Every properly convened General Meeting has a quorum regardless of the number of ordinary members present.
  7. A member may represent a maximum of three votes of other ordinary members by written proxy.
  8. Resolutions are generally passed by a simple majority of the votes cast. In the event of a tie, the motion is deemed to have been rejected; for § 8 no. 5 k.-l., a majority applies. 
  9. Minutes must be taken of the resolutions and, if necessary to understand how they came about, of the main course of the meeting. They shall be signed by the chairman of the meeting and the secretary.
  10. Two auditors are appointed by the General Meeting. They audit the Association's accounts and report to the General Meeting.

§9 Advisory Board / AI Cluster

  1. The Board of Directors decides by simple majority on the admission of Vice Presidents (honorary members) as Advisory Board members and on AI clusters as dependent regional specialist committees.
  2. The advisory board advises association committees, in particular the association board. It has a representative role and is also responsible for acquiring and maintaining important external contacts.
  3. The regional AI clusters are intended to establish regional networks, particularly with SMEs, in order to reduce the barriers to AI transformation among SMEs, but also to represent the association regionally.

§10 Reimbursement of expenses

  1. Members who have been commissioned by the Board of Directors to fulfill statutory duties are entitled to reimbursement of the expenses they have incurred in the course of their work for the association. 
  2. The Executive Board will issue a corresponding reimbursement of expenses regulation.

Resolved by the founding meeting in Coburg on 25.08.2025.

 

Contribution regulations of the Federal Association for Artificial Intelligence (according to § 4 of the statutes)

§ 1 Scope of application
These membership fee regulations govern the amount, due date and method of payment of membership fees. They were adopted by the general meeting and are part of the conditions of admission to the association.

§ 2 Obligation to pay contributions
(1) Every ordinary member and every supporting member is obliged to pay an annual membership fee.
(2) Honorary members are exempt from the obligation to pay contributions in accordance with § 4 of the Articles of Association.

§ 3 Amount of contribution
(1) The amount of the membership fee is based on the current membership fee schedule, which is decided by the general meeting.
(2) In justified cases, the Executive Board may decide to reduce membership fees or make special arrangements.

§ 4 Due date
(1) The annual membership fee is due in advance on January 1 of each calendar year.
(2) If joining in the current year, the full annual membership fee must be paid immediately after admission, regardless of the month of admission. There is no pro rata calculation.
(3) The obligation to pay contributions shall remain in force until the legally effective termination of membership.

§ 5 Method of payment
The membership fee must be paid by bank transfer to the account of the association stated on the invoice. Cash payment is excluded.

§ 6 Termination of membership
Membership can only be terminated at the end of the subscription period in accordance with Section 4 (5) of the Articles of Association. It must be made in text form and submitted to the Executive Board at least three months before the end of the year.

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