Articles of Association

Statutes of the Venture AI Germany Federal Association for Artificial Intelligence

These Articles of Association were established on 27.05.2025.

 

§1 Name, registered office, registration and financial year

  • The association bears the name „Bundesverband für Künstliche Intelligenz e.V.“
  • The association is to be entered in the register of associations and will bear the addition „e.V.“ after registration.
  • The association is based in Berlin.
  • The financial year is the calendar year.

§2 Purpose of the association

  1. The Bundesverband für Künstliche Intelligenz e.V. (Federal Association for Artificial Intelligence) sees itself as a nationwide
    advocacy group in the field of artificial intelligence (AI). The aim of the association is to
    sustainably improve the framework conditions for the use, development and social
    integration of AI technologies in Germany.
  2. The association pools the interests of its members – in particular from business,
    science, education and society – and represents them vis-à-vis politicians,
    administration, the public and international partners.
  3. The tasks of the Federal Association include in particular
    • Establishment and maintenance of a nationwide network of relevant players in the field of artificial intelligence
    • Representation of interests vis-à-vis political decision-makers, authorities and associations
    • Development of position papers, recommendations and statements on the regulation and promotion of AI
    • Organization of events, specialist conferences, working groups and workshops for professional exchange and the further development of AI topics
    • Promoting the transfer of knowledge between research, industry and educational institutions
    • Public relations work to raise awareness of the opportunities, risks and ethical issues associated with AI
    • Conducting scientific analyses in the field of AI and technology
    • Development of software, aids and analysis tools to support data-based decision-making processes
    • Cooperation with national and international organizations, companies and educational institutions to promote artificial intelligence
  4. The association is independent and politically neutral. It does not pursue charitable purposes in the sense of tax law, but acts in the interests of its members.

§3 Membership

  1. Any natural or legal person who supports the objectives of the association can become a member of the association.
  2. The association has the following types of membership:
    • Ordinary members (hereinafter referred to as „members“): Members who actively participate in the life of the Association and actively promote the objectives of the Association. Members have the right to participate in and vote at the General Meeting.
    • Supporting members (hereinafter referred to as „supporting members“): Natural or legal persons who support the association financially. Supporting members do not necessarily have to be invited to meetings and do not have the right to vote if they attend.
    • Honorary members: Persons who have rendered outstanding services to the association. Honorary members are free of charge and have no voting rights at the General Assembly.
  3. Applications for admission to the association as a member or supporting member must be submitted to the
    Executive Board, which decides on admission. Honorary members are appointed by the General Meeting on the recommendation of the Executive Board at
    .
  4. Membership usually begins as a supporting member and can be converted to full membership after a waiting period, which is usually 12 months. The prerequisite for this is that three full members vouch for the sponsoring member and the Board of Directors approves the conversion. The basis for the conversion should be the sponsoring member’s recognizable commitment to
    the objectives of the association.
  5. All members – regardless of their voting rights – are invited to the General Meeting and are entitled to attend.
  6. Termination of membership:
    • For ordinary members, supporting members and honorary members, membership ends through resignation, expulsion or death.
    • Resignation can only take place at the end of the contribution period with a notice period of three months. Notice of termination must be given to the Executive Board in text form.
    • A member can be expelled if he or she has seriously violated the objectives and interests of the association or remains in arrears with a contribution for 12 months despite a reminder. Before expulsion, the person concerned must be given the opportunity to justify their actions or make a statement.
    • The member concerned may lodge an appeal against the exclusion decision within a period of four weeks after notification of the exclusion, on which the next General Meeting shall decide.

§4 Contributions

  1. Members pay contributions in accordance with a resolution of the General Meeting.
  2. A simple majority of the voting members present at the general meeting is required to determine the amount and due date of contributions.
  3. Honorary members are exempt from the obligation to pay contributions.

§5 Organs of the association

The bodies of the association are

  1. The Executive Board
  2. The General Meeting

§6 Management Board

  1. The Executive Board of the association consists of at least one person. The Executive Board represents the association in and out of court as the legal representative of the association.
  2. The general meeting or the founding meeting may grant individual members of the Executive Board sole power of representation. If no individual power of representation is granted, the association is represented jointly by two members of the Executive Board. If the Executive Board consists of only one person, this Executive Board member shall have sole power of representation.
  3. The Board of Directors and the General Meeting of Members may issue rules of procedure for the management or Board of Directors that regulate responsibilities and internal processes. The Executive Board is obliged to draw up binding rules of procedure. These rules of procedure regulate in particular the internal competencies, decision-making processes and responsibilities of the Executive Board.
  4. The Board of Directors is elected by the General Meeting for a term of four years. Members of the Executive Board may be re-elected. After expiry of the term of office, the incumbent members of the Board of Directors remain in office until successors are elected.
  5. The Board of Directors is responsible for managing the day-to-day business of the association. It may appoint a managing director to support the management, who is entitled to participate in Board meetings in an advisory capacity.
  6. Board meetings are held at least once a quarter. Invitations are issued by the Chairman of the Board of Directors in writing with seven days‘ notice.
  7. The Board of Directors passes its resolutions by simple majority.
  8. In urgent cases, resolutions of the Board of Directors may also be passed in writing or by telephone, provided that all members of the Board of Directors agree to this procedure. Resolutions passed in writing or by telephone must be documented and signed by a member of the Board of Directors.
  9. The Board of Directors may receive appropriate remuneration for its activities if this is decided by the General Meeting.
  10. The resolutions passed at Board meetings must be recorded in writing and signed by the Board.

§7 General Meeting

  1. An extraordinary general meeting must be convened if this is in the interests of the association or if at least 10% of the members request this in writing, stating the purpose and reasons.
  2. The invitation to the General Meeting is issued in writing by the Board of Directors with a notice period of four weeks. The invitation letter is deemed to have been received if it has been sent to the address known in writing by the member.
  3. The General Meeting is the supreme decision-making body of the association. In particular, it decides on
    • approving the annual financial statements and the annual report
    • the discharge of the Executive Board
    • the election and dismissal of members of the Executive Board
    • the appointment and dismissal of two auditors
    • the determination of membership fees
    • the approval of rules of procedure for the association
    • Fee exemptions
    • the purchase, sale and encumbrance of real estate
    • the participation in companies
    • taking out loans from EUR 50,000
    • Amendments to the Articles of Association
    • the dissolution of the association
  4. Two auditors are appointed by the General Meeting. They audit the Association’s accounts and report to the General Meeting.
  5. Every properly convened General Meeting has a quorum regardless of the number of ordinary members present.
  6. Voting authorization:
    • Each full member of legal age has one vote.
    • A member may represent a maximum of three votes of other ordinary members by written proxy.
    • Supporting members and honorary members are not entitled to vote.
  7. Resolutions are passed by a simple majority of the votes cast. In the event of a tie, the motion is deemed to have been rejected.

§8 Reimbursement of expenses

  1. Members and members of the Executive Board who have been commissioned by the Executive Board are entitled to reimbursement of the expenses they have incurred in the course of their work for the association. This includes in particular
    • Travel expenses (travel costs by public transport, mileage allowance for private car use)
    • Additional meal expenses
    • Postage and communication costs
    • as well as other necessary expenses directly related to the activity for the association
  2. Proof of expenses is provided in the form of individual receipts, which must be submitted to the Executive Board no later than 6 weeks after the end of the respective quarter. Expenses that are not documented in due time may be excluded from reimbursement.
  3. Insofar as tax lump sums and tax-free maximum limits exist for the reimbursement of expenses, reimbursement shall only be made up to the amount of these lump sums or maximum limits. Reimbursement of expenses that exceed these limits requires the separate approval of the Management Board.
  4. The Board of Directors may adopt by resolution rules of procedure for the reimbursement of expenses, which regulate the details of invoicing and the amount of the reimbursement of expenses, insofar as no statutory regulations conflict with this.

§9 Amendment of the Articles of Association

  1. Amendments to the articles of association can only be decided by the general meeting. Amendments to the Articles of Association require a two-thirds majority of the ordinary members present and entitled to vote, irrespective of whether the amendment concerns the text of the Articles of Association or the purpose of the association.
  2. Amendments to the Articles of Association can only be voted on at the General Meeting if this agenda item has already been announced in the invitation to the General Meeting. Both the existing text of the Articles of Association and the proposed new text of the Articles of Association must be attached to the invitation.
  3. Amendments to the Articles of Association that are required by supervisory, judicial or financial authorities for formal reasons may be made by the Executive Board independently. All members of the association must be notified of such changes in writing without delay.

§10 Notarization of resolutions

The resolutions passed at Board meetings and general meetings must be recorded in writing at
and signed by the Board.

§11 Dissolution of the Association

  1. The dissolution of the association can only be decided in a specially convened general meeting with a three-quarter majority of the ordinary members present.
  2. The Annual General Meeting convened for the purpose of dissolution shall decide on the use of the remaining assets after all liabilities have been covered.

 

Resolved by the founding meeting in Munich on 27.05.2025.

Wir fördern die wirtschaftliche, gesellschaftliche und technologische Transformation durch die konsequente Nutzung Künstlicher Intelligenz.

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